In this article we offer tips for those tasked with organising their office party this year.
It’s never too early to get planning and ensure that everyone has saved the date in their calendars. Send a “save the date” calendar appointment around to all members of staff so that everyone has it in their diaries. This is also an early opportunity for anyone who has already made over plans in advance to let you know that they can’t attend.
When considering the best days, most companies opt for a Thursday or Friday but don’t expect maximum productivity if there is a working day the next day!
Find out as early as possible how much money you’ll have available to spend. It’s always advisable to do this before you go too far down the planning stages. There is nothing worse than putting a huge amount of effort into planning an event only to find out the budget won’t stretch that far and you need to start again.
You’ll know from previous parties what the general expectations are. For example, some companies may always have a free bar for some or all of the night. Other may put more emphasis on quality entertainment. Budget accordingly around these areas but make sure you always keep some in reserve for the unexpected expenses!
When it comes to organising your party there is an array of options available to you. Here are a few examples:
Finding Your Venue
If you are creating your own event, securing a venue early is critical.
After organising the venue, selecting the various food and drink options can be daunting. However, there are a number of steps you can take beforehand.
Music and Entertainment
Music is usually an integral part of any Christmas party. There is an array of things to think about when it comes to music. For example, when and how do you want music played. Should music be playing on arrival, during the meal or other specific parts of the evening?
How should the music be played – is the sound system in the venue available in all the areas you want music and are you going to have a DJ, live band or performer?
You may also want to consider some other forms of entertainment. Magicians are a great way of keeping people entertained before meals or at the table between courses. Photo booth hire is always lots of fun and has the added advantage of giving attendees a printed reminder of the evening. These are also the source of much fun in the office when the photos are uploaded to the intranet the morning after!
Over ideas can include giant games such as head to head arcade racing or even a comedian (though you need to be careful who you select).
There are many things you can do to add an extra element to the evening. Here are a few ideas:
Each Christmas party is a mini-project in its own right. Here are some additional tips for ensuring everything goes smoothly:
We do hope this guide is useful. Feel free to share it and provide your own tips on ensuring your Christmas party is a success!